Meeting Minutes

Please email admin@emeryville4h.club if you’d like a copy of the meeting minutes for our Sept 2021 through June 2023 club meetings.  Thank you!

5:35– Meeting called to order

5:36– Each new youth officer introduced themselves; along with the two adult club leaders

5:39– Welcomed new members to the club community having them introduce themselves saying their name and the reason why they joined 4-H

5:41– Went over the meeting agreements for the new year

• Keep yourself on mute at all times unless you are speaking
• Do not have anything distracting/moving around in your background
• Always be respectful of other people’s ideas
• Keep cellphones and other devices off during the meeting
• Always stay positive and remember to have fun!
• Don’t be afraid to make new friends and remember to make sure that everyone in the community feels included in the community

5:43– Went over what club meeting were going to be like what was going to happen for all of the new people joining the club

5:45– Did a repeat after me of the 4-H pledge

5:55– Went over all the summer activities(through a slide show)

• Art at the beach
• Fishing
• Citizen Science

6:00– Everyone was placed in breakout rooms for icebreaker activity: Show 2 items with your group(1.Something that you have had for a long time 2. An object that represents what you did over the summer)

6:09– Everyone returns from their breakout rooms

6:11– Introduced fall project introductions

• Eating around the world
• Fairy doors
• Trash hunters
• Gardening arts and crafts 
• Get out the vote
• Mars base camp
• Biking on the Bay
• Donkey Toes Publishing
• Introduction to silk screening
• Introduction to weaving

6:45– Called the meeting to an end 

6:47– The new members stayed after to ask questions if they had any

• President calls meeting to order at 5:34
• VP does pledge and handshake
• New faces
• Youth Facilitator does environmental tip of the month
• Secretary does minutes
• Treasurer does treasurer’s report
• VP announces meeting will end at 7:00
• We do a mix and mingle activity
• Club leaders introduce themselves.
• We do a summer update:
  • Member got gold at state
  • Fentons outreach
  • Cake booth
  • Art at the Fair
  • 4-H camp
  • Cakes for Senior Center
  • Volunteers
• We do a quick stretch
• We do intro to Fall + Spring projects
• President closes meeting at 6:45
• Sign up for projects

• President calls meeting to order at 5:32
• VP does 4 H pledge and handshake
• Treasurer welcomes new faces
• Secretary does minutes
• Treasurer does the year end treasurer report
• Member picks egg raffle winner
• 2 members talk about Small Animal Field Day
• VP talks about the cake booth
• Member talks about State Presentation Day
• President talks about Temescal Picnic
• Treasurer talks about next meeting
• Hiking project presents
• Pinatas project presents
• Plant Potions project presents
• We tally House points and the winner is the Pig Gummy Warriors

• President calls the meeting to order at 5:32
• VP does pledge and handshake
• Youth Facilitator tells us the environmental tip
• President tells us about crayon collection
• VP talks about last meeting
• Secretary presents minutes from last meeting
• Treasurer presents treasurer report
• President announces egg raffle  
• Adult leader talks about Small Animal Field Day and cake booth
• Member talks about Rising Stars
• 2 members talk about Presentation Day
• President talks about certified leaders
• VP talks about Temescal Picnic
• Handscript and Collage project presents
• Chicken and Eggs present
• Circuitry and Programing present
• Get into Houses and do activity with Hannah
• Then we tally points
• Talia closes the meeting at 7:04

“Does anybody want to make a motion to approve the minutes? Does anybody second that motion? All in favor of the minutes say AYE. All opposed say NAY.”

• President called meeting to order at 5:30
• VP showed the 4 H pledge and Handshake
• Treasurer welcomed new faces
• Youth Facilitator told us the environmental tip of the month
• Secretary announced meeting may run late, also that parents needed to stay late
• Secretary reads the minutes from last meeting
• Treasurer does the treasurer’s report
• Member re-announces Rising Stars Skit Night
• We do the egg raffle drawing
• 2 adult leaders talk about Small Animal Field Day and cake booth
• Good luck to 2 members for Area Presentation Day
• We tried to watch a member’s video about Camp Academy but there were problems with sound so we couldn’t
• Middle school left to assemble homeless backpacks
• President and Secretary taught the club how to pair socks so we could give them to the homeless
• Then played poison dart frog
• Cooking project report
• Leather craft project report
• Got into Houses and tallied points
• Meeting adjourned at 6:40 pm and parents stayed a little longer

• President calls meeting to order at 5:33pm
• VP shows pledge and handshake
• 2 members do the handshake
• Youth Facilitator asks about new faces
• Secretary presents minutes from january 22 meeting
• Treasurer does treasurer report and talks about cake booth
• Adult leader talks about certified adults
• Member talks about Rising Stars
• VP pulls out raffle and the winner is Ruby W.
• 2 members talk about their field trip for Chickens & Eggs project
• Member talks about Presentation Day
• We get into Houses and tally points
• Intermediate member talks about break out session
• Secretary does Simon Says with President
• 5th grade and under play Poison Dart Frog
• Club does cards for Meals on Wheels
• President closes the meeting at 6:50

• President calls meeting to order at 5:31
• VP pledge and handshake
• 2 members show handshake
• Youth Facilitator asks about new Faces
• Secretary presents minutes
• Treasurer presents treasurer report
• Member does Rising Stars presentation
• Member picks egg raffle
• President and Secretary call Houses
• Cool Person tells us about home schooling and her trip
• Secretary does 2 min. stretches
• President explains Charades
• VP introduces Spring projects
• Adult leader presents cooking project
• Teen leader presents Circuitry and programing project
• 2 adult leaders present leather craft project
• Adult leader presents pinata making project
• 2 adult leaders present Cursive project
• Adult leader presents Outdoor project
• 3 adult leaders present Chicken and Eggs project
• Adult leader presents Plant potions project
• President closes meeting at 6:49

• President calls the meeting to order at 5:34
• VP does the 4 H pledge + handshake
• Member helps him show the handshake
• Treasurer welcomes potential new member
• Secretary reads the Minutes of November 2017
• Treasurer does treasurer’s report
• Adult leaders talk about presentation day
• Adult leader presents craft fair results
• 2 members present  Incredible Wearables project report
• 3 members do Plant Potions project report
• 6 members do First Aid project report and show movie
• 3 members do the Chicken and Eggs project report  
• Secretary explains new tally and groups tally points
• Meeting closed at 6:45.

• President called the meeting to order at 5:32
• Secretary led the 4-H pledge
• Member and Member demonstrated the handshake
• Secretaries showed their “Year In Review” video
• President, Secretaries, and VP presented the skit on listening
• People talked about their observations on the skit
• CLOVERBUDS EXIT
• Secretaries read and got approval for the minutes
• Treasurer read the treasurer’s report
• Treasurer talked about the enrollment of 4-H

• VP did the Mini Maker Faire report
• Member drew the winning ticket for the egg raffle
• 3 project members did the Arts and Crafts project report
• Club leader handed out boxes and frames to decorate
• 3 members did the weaving project report
• CLOVERBUDS COME BACK
• Secretary talked about the elections
• Candidates gave their speeches
• Election results were announced
• The Houses tallied up points
• We discussed points for the next meeting
• President closed the meeting at 6:37

• President called the meeting to order at 5:34
• VP read the pledge and showed the handshake
• Secretary introduced new faces
• CLOVERBUDS EXIT
• Secretary read and got approval for the minutes
• Treasurer did the treasurer’s report
• Treasurer talked about the percentages of enrollment

• President talked about the officers and running for an officer
• All the officers said things that they liked about being an officer
• We all made a list of what makes a leader
• The officer sign up sheet was passed out
• Club leader made an announcement about Farm Park and Harvest Festival
• Club leader talked about the mini maker faire
• CLOVERBUDS RETURN
• 3 project members did the baking project report
• 3 project members did the knitting project report
• Treasurer talked about the houses and how you can earn points
• Club leader chose who was in each house
• Each house made a house name and a logo
• Member picked the winning ticket for the egg raffle
• The meeting ended.

• President called the meeting to order at 5:35.
• Club Leader welcomed the new people.
• VP led the 4-H pledge.
• Member and Member showed everyone the handshake.
• VP reviewed Robert’s Rules of Order.
• Secretaries read and got approval for the minutes.
• Treasurer did the treasurer’s report, approved the budget and told everybody what the clover buds were.

• Club Leader thanked the chicken coop crew.
• Some of the kids talked about the cake booth.
• Member read his poem “Pig Magic” that won a prize at the County Fair.
• Lots of kids talked about “Las Posadas” 4-H camp.
• Club Leader talked about the Mini-Maker faire.
• Club Leaders introduced the new idea for Houses.
• EBI Head of School talked about how to clean up after the meetings and the necessity of having a point person adult for each child.
• Club Leader talked about the new projects and the new 4-H website with the enrollment process.
• Project Leaders reviewed their projects:  Incredible Wearables, Knitting, Basics of Baking, Plant Potions, Weaving and maybe Leathercraft in the Spring, Arts & Crafts Fundraising for Chickens, First-Aid, Chickens & Eggs, Farm Park Exploration.
• President mentioned a few other spring projects to come.
• The meeting ended at 6:45 pm. 

• President called the meeting to order at 5:34 pm
• Secretary led the 4-H pledge and handshake
• Secretaries read and got approval for the minutes
• Treasurer read the treasurer’s report
• The entire team did the Social Science project report
• Member did the Chicks project report
• Member and Member did the Goats report
• Member and Member did the Bikes report
• Adult made an announcement on the Cake Booth
• Adult made an announcement on the 4-H Gathering and Potluck
• Member led the Dot Activity
• We all had a PARTY outside !  This was our last meeting for the program year !

• President called the meeting to order at 5:34pm
• President led 4-H pledge and handshake
• Secretary welcomed new faces:  two families (11 and 7 yo, and 12 yo)
• Secretary read minutes; X made motion to approve; Y seconded; Motion carried
• Treasurer presented the Treasurer’s Report
• Adult led a project brainstorming session to help the club leaders and parents understand the interest from the members as they plan for 2017/2018 projects
• Cool Person from Our Community: (search and rescue volunteer), talked to us about wilderness safety.  There were lots of questions and interest in doing another longer session with her
• Meeting adjourned at 6:47pm.  X made motion; Y approved; motion carried

• Meeting called to order at 5:30pm
• Secretary led the 4-H pledge and handshake
• New faces: one new parent and daughter
• CLOVER BUDS EXIT
• Secretary read and got approval for the minutes
• Treasurer read the treasurer’s report
• VP announced the next meeting
• Adult announced the Bay Street Farmers Market on April 15th and talked about 4-H T-shirts
• Member and Member did the Calligraphy, Cursive, Collage project report
• Adult talked about small animal field day
• Adult talked about Las Posadas camp
• CLOVER BUDS RETURN
• Member led a Stretch Break
• Cool Person (teacher) talked about community and led the group in exploration of inclusion
• Member gave a motion to adjourn the meeting
• Member seconded the motion
• Member made a comment
• Meeting adjourned at 6:24pm

• President called the meeting to order at 535pm
• VP led the 4-H pledge and handshake
• Secretary welcomed new faces
• Secretaries Read Minutes from January meeting
  • X made a motion to approve
  • Y seconded the motion
  • After a vote, the motion carried
• Member read the Treasurer’s Report (since Treasurer could not attend.  We paid our program fees this month of about $3000.  We have $2859.96 in our operating budget.  (Coop construction fees are kept separately)

Upcoming Happenings and Announcements

• Secretary announced the next Community Club Meeting – Monday March 20, 2017
• VP announced the Bay Street Farmers’ Market opportunity:  April 15
• We had two Project Reports:
  • Coop FUNraising Update:  entire team plus EBI CFO who thanked us for the effort and said she was proud of our efforts and what we learned
  • Coop Construction Update:  Member shared the update and announced that the project has begun.

• Member and Member presented their Presentation Day report on Bacon; they received a Gold award and were invited to the next level
• Adult reviewed the upcoming County Events because Adult wasn’t there
• Adult reminded us about Las Posadas 4H camp.  Registration starts 4/1 for Ages 9 and up.

Cool Person from Our Community:  (lawyer).

• Uncommon Law – talk to people in Jail and talk to the managers to help them get out of jail and not go back
• Not all people in jail are guilty.  Some are.
• When he started talking to people in jail, he thought they might be mean but he found out they are actually nice – just people
• He has been doing this more than 10 years
• Lots of children and adults asked questions

Meeting adjourned at 6:40pm

• X made a motion
• Y seconded
• After a vote, motion carried

Kids were asked and invited to make Valentine’s Day card for the Senior Center who will deliver the cards to seniors receiving Meals on Wheels and others.

4-H Community Club Meeting, January 9, 2017

(taken and typed up by Secretary)

• Meeting called to order at 5:43 pm
• Pledge and handshake lead by VP
• VP welcomed new faces
  • 3 kids
• VP lead the buddy activity
  • Singing or Dancing better
• Seniors from Emeryville Senior Center were the cool people
  • Talked about getting lai-see on Chinese new year, which is a red envelope with money inside
• Clover buds EXIT
• Secretaries read the minutes from December meeting
• Treasurer did the treasurers report
• Secretaries got an approval to spend $50 on a scrapbook to record our year
• President read the upcoming happenings
• Adult reminded us about presentation day on February, 11th
• Member and Member did a report on the Drone Discovery Project
• VP and Secretary lead a Stretch Break
• Secretary announced the spring projects
  • Adult talked about First Aid
  • Adult talked about Computer Game Investing
  • Adult and Adult talked about Cursive, Calligraphy, and collage
  • Adult and Adult talked about Social Science
  • Adult talked about Coop Construction
  • Adult talked about Chicks
  • Adult and Adult talked about Farm Park Exploration
  • Adult talked about backpacking
• We all sang Happy Birthday to Member
• Adult gave out cupcakes
• Member moved to adjourn the meeting
• Member seconded the motion
• Meeting adjourned at 6:36 pm

• Opened by President at 5:35
• Pledge
• Handshake
• Welcomed 3 new kids
• Buddy Activity – Two Groups
• Cloverbuds Go Out
• Secretary Speeches
  • Approved as co-secretaries!
• Secretaries read the minutes from last meeting. Minutes approved.
• Treasurer’s Report:
  • Beginning balance $5, 188.74 November
  • Income: $415
  • Expense: $62.51
  • Total Closing Balance: $5, 541.23
• VP announced next mtg: Monday January 9th – Spring Sign Ups
• Project Reports:
  • Sewing – Member – Sewing a button, made pencil pouches and tote bags.
    • Practiced Cooperation, Planning, Personal Safety, Self-Motivation, Self- Discipline
  • Coop Fundraising – Craft Fair – made $788
    • Went out to local companies and got encouragement and supplies and donations.
    • Goal-setting, Planning, Organizing
  • Goats – Member and Member
    • Three things they did in their last mtg.
    • Life skills practiced
• Adult & Adult talked about Presentation Day on Feb 11
• Cool Person – (climate change intern from City of Emeryville)
  • Scientist in Costa Rica & Tibet & Australia became a Climate Change Policymaker
  • and worked with a group called Civic Spark
  • also a Permaculture Designer, Artist + Activist
• Holiday Card Making
• Meeting adjourned at 6:30 pm….
• Record book covers available for $3

• opening: 5:34 pm
• Pledge..
• Handshake..
• Welcome new kids from EBI + The Berkeley School + families
• Activity: kids split up between 10 and up and 10 and under..
• Pairing up with a buddy by colors…Find one other thing that you have in common – 5 minutes
• Cloverbuds (7 & under) go outside
• Minutes read…
• Member read the treasurer’s report:  $4,645.09 Received $543.65 Expense: $57.51 Balance: $5, 126.23
• Question about Cloverbuds. President responds.
• Next club mtg: Dec. 12 (a little longer because we’ll be making holiday cards for seniors).
• Maker Faire report by Member: crafts, 15 people signed up on interested list (new member one of them), thanks to people who helped. Showed photos.
• Project report on Coop Fundraising from Member:
• Need $2500 to build the chicken coop designed last year.
  • 1st mtg – talked about persuasion techniques, pitches, practiced those.
  • Next mtg: going to places to pitch and try to fundraise.
  • Life Skills: collaboration, persuasion, presentation
• EBI Craft Fair – next Wednesday Nov. 23rd booths – will serve holiday sweets and crafts – 4H kids to make the crafts. Mugs + frames to decorate. Drop it in the box by Tuesday…the 22nd
• Cereal box notepads…or other craft projects welcome.
• Bike project update:
  • 1st mtg – bike inspection check list, helmets, etc.
  • 2nd mtg – Met at SeaBreeze, biked up hills, on path, Albany bulb, Member got skunked and his chain fell off.
  • Next mtg – Riding across to Treasure Island…Everyone welcome..
• Adult talked about Upcoming Dec. 4 Dunsmuir Hellman Petting Zoo day – to help or bring animals
• Feb 20 – Equine Day
• Put May 27th on the calendar – Big Field Day
• Member + Member did stretch break + chant.
• Cool person from community: Seasoned Member from Oaktown 4-H
• Oaktown 4H. Talk about record books. If you’re interested in showing or entering an animal or project at the fair it’s a good idea to keep a record book.
• In order to earn stars for your 4H hats you have to keep your record book to earn start ranks. She has platinum rank and is a county all-star.
• Good idea to keep track of your volunteering and leadership, and to remind you. You can look back at what you’ve done, and your progress.
• What is it? Personal info, star ranking.
• 4H events attended, leadership development, community service, citizenship…awards..what you do outside of 4H – keep track here.
• Talked about her swine project. Raising and selling the pigs at the fair.
• She talked about why she loves 4H. Creating a Leader Conference – youth 11 and up – cabins Walker Creek Ranch ….last weekend in January –
• Adult talked about the project report form, pick up a record cover – $3
• Officer Elections: 3 candidates
  • Treasurer candidate: Member
  • Vice-President: Member
  • President: Member
• Adult and Adult congratulated all the officers.
• Adult volunteers still needed.
• Buddies reported on each other.
• Mtg adjourned.
• We howled at the super- Duper moon!!